Cancel your 4–6 subscriptions.
One login runs it all.
One login runs the heating job, the business, and your online presence — built for UK heating, not adapted from a generic trades app.
Your core team. One flat price.
We charge per firm, not per engineer. Standard is £49 a month with 5 engineers included — the same team on a typical per-user plan (~£23–£30 each) runs about £115–£150. Need more? Each extra engineer is just £12 on Standard (£30 on Professional) — a fraction of per-user rivals. Talk to us above 25.
The Engineering Toolkit
The room-by-room heat-loss surveyor and the on-site calculators below are live today, with the maths run on our servers and checked against the standards. Each one is a working aid that supports — never replaces — your own checks against the standards (BS 6891, BS 5440 and the rest) and your Gas Safe competence.
Gas rate & heat input
Burner heat input from a timed meter reading — metric or imperial, gross or net.
BS 6891 pipe sizing
Size gas runs with pressure-drop limits so the appliance gets its working pressure.
Combustion air ventilation
Free-air vent sizing for the appliance and the room it sits in.
Expansion vessel & DHW cylinder
Right-size the vessel for the system volume and the cylinder for the household.
Chemical dosing
Inhibitor or cleaner dose by the system volume. (IGEM/UP/1 purge volumes are coming soon.)
Room-by-room heat-loss surveyor
Walk the property, capture each room, and build a heat-loss survey for sizing and quotes.
Win the Heat-Pump Job
From the first quote to the grant paperwork — know the property, check the grant, and land on the right portal with your details ready.
EPC lookup & auto-prefill
Pull the property’s official EPC — band, floor area, fabric — straight from the government register into your heat-loss survey and grant check. Where a registered EPC exists, you know the property before you knock.
Boiler Upgrade Scheme checker
An indicative BUS check with the current grant amounts — £7,500 air- and ground-source, £2,500 air-to-air, £5,000 biomass. Clearly indicative: Ofgem decides, and your MCS-certified installer makes the claim.
Submission Assistant
When the job’s ready to register, jump to the right official portal — BUS, MCS, Gas Safe or Building Control — with the steps, deadlines and your job details laid out ready to copy across. You submit; nothing is sent for you.
Get Paid Every Way
Send a secure card-payment link from any invoice and refund Stripe payments cleanly when you need to — all through your own Stripe payout account, so the money lands in your bank, not ours.
Cards via Stripe Connect
Your own payout account — money lands in your bank, not ours.
Secure online card payments
Create a Stripe payment link on the invoice and send it to the customer.
Pay by bank (Open Banking)Coming soon
Open Banking pay-by-bank for big-ticket installs is in development — not yet available.
Payments against any invoice
Take a card payment on an invoice, or record a cash, cheque or bank-transfer payment so the books always reconcile.
Refunds, properly tracked
Issue full or part refunds against a payment, capped so you can never over-refund.
Compliance in a Few Taps
The certificates and audit trails that protect you — filled in on your phone, signed on site, and sealed so nobody can quietly change them later.
Gas Safe CP12, CP14 & CP17
The core gas safety records, created and digitally signed on the job.
Benchmark & FGA import
Digital Benchmark commissioning logs, with flue gas analyser readings imported in.
Legionella (ACOP L8)
Risk-assessment records that follow the Approved Code of Practice.
Part L sealed dossiers
Geotagged photo evidence, GDPR-scrubbed and sealed with a tamper-proof hash.
Handover packs
Bundle the certs, photos and logs into one pack for the customer.
Warranty registration
Capture the details needed to register the appliance warranty.
AI That Actually Works
The clever bits that save real time — and every call runs through an EU-resident, GDPR-governed AI gateway, so your customers’ personal data never leaves the EU.
- Ask Mate.A chat assistant that answers from your own jobs, quotes, invoices and customers — and cites the records it used. It doesn’t browse the web or give gas-safety or regulatory advice. Solo plan and up.
- Snap-and-fill OCR. Photograph a business card, a van graphic, or a page from your handwritten diary, and we read it into customer cards and appointments.
- Review-first social drafts. Finish a job and we draft a tidy before/after post for you to check and approve — never auto-posted without you.
- EU data residency. Inference runs on EU-resident models with a data-class guardrail, and every request is logged for cost and governance.
MTD & Accounting
Invoicing built for UK tax, plus a one-tap Xero-format CSV export for the accounting software you already use.
Sequential VAT invoicing
Locked, gap-free invoice numbering compliant with UK VAT Notice 700/22.
VAT return summary
A clear summary of the figures behind your VAT return.
Xero, QuickBooks & FreeAgent
Connect your accounts and push invoices and payments straight across, or export a one-tap Xero-format CSV — so you’re never typing the same invoice twice.
Win & Keep Customers
Turn a quote into a booking, a job into a review, and a one-off into an annual service — with a timely nudge so nothing slips.
Smart multi-option quoting
Build good/better/best quotes with VAT classified automatically — the 0% and 5% energy-saving rates applied for you — and an emergency call-out surcharge in one tick.
Reviews & growth engine
Gather reviews and show them off on your storefront.
Annual-service reminders
Boiler services are flagged as they fall due, so you can bring the work back round every year — recurring revenue.
Recurring service contracts
Sell annual or monthly service plans — service, parts or breakdown cover. Renewal invoices go out automatically (or a reminder if you’d rather renew by hand), with a nudge 30 days ahead.
CRM with service history
Every customer, appliance and visit in one place — know the boiler before you arrive.
Branded storefront
Your own customer-facing site with local service-area pages, on your own domain.
Geofenced Part L Audits & Sealed Files
UK Building Regulations require photographic evidence of heat upgrades. Pipework HQ automates this directly from your phone in the field:
- GPS Location Verification: Checks that photos are taken within 200m of the property boundaries to pass auditing.
- Device Metadata Stripping: Scrubs camera model numbers and phone identification variables to support GDPR data compliance.
- Tamper-Proof Seal: Automatically seals the finished photo collection with a cryptographic hash (SHA-256 seal) preventing revisions.
Run the Day-to-Day
Everything you need to schedule work, manage customers, and keep the business moving.
Diary OCR Scanner
Snap a photo of your paper planner or wall calendar, and the scanner reads it into draft customer cards and time slots for you to review and approve.
Sequential Invoicing
Create sequential HMRC-compliant invoices. Locks invoice IDs to ensure no missing gaps or deletions—making UK VAT Notice 700/22 tax audits stress-free.
Gas Safe Certificates & Records
Create professional CP12s, digital Benchmark logs and safety certs, and capture the details to register manufacturer warranties.
Fault-code helper
Look up a boiler fault code and get a starting diagnostic checklist. Early preview—coverage is limited while we expand the manual library.
AI-Drafted Social Posts
Finish a job and we draft a review-first post from your before/after photos. One-tap publishing to your storefront today—more channels coming.
WhatsApp Lead Triage
Triage incoming customer messages and book jobs straight into the calendar. In development—not yet available for live numbers.
Offline Background Sync
Work in concrete cellars, basements, or remote cottages. We’re building offline drafting so certificates and invoices sync automatically when you get signal back. In development — not yet available.
Stripe Connect Payments
Take card payments on your invoices straight into your own payout account, with labour and material costs kept clearly apart.
Solo Operator UI Toggle
Working alone? Toggle Solo Operator Mode to clean up your dashboard screen, completely hiding multi-user rotas, dispatcher screens, and fleet metrics.
But that’s not all…
- Legionella ACOP L8 logs
- IGEM/UP/1 gas purging calculator (coming soon)
- BS 6891 gas pipe sizing calculator
- Open Banking pay-by-bank (coming soon)
- Xero, QuickBooks & FreeAgent CSV export
- AES-256 credentials vault
- Owner data export & account deletion
- Tap-to-pay card terminal (coming soon)
Your core team, one flat price.
Five engineers are included on one flat price — then each extra engineer is a fraction of per-user rivals. All prices exclude VAT.
Your core five included, then a low per-engineer rate
Many trade apps charge for every login — typically around £23–£30 per user, per month (Gas Engineer Software is one example of per-user pricing). With PipeworkHQ your core team of five is included on one flat price, and each engineer after that is a fraction of what per-user rivals charge.
Standard — £49/month, 5 engineers included
One flat price for your first five. The same five on a typical per-user plan would be about £115–£150 a month (5 × £23–£30). Each extra engineer is just £12 a month.
Professional — £129/month, 5 engineers included
Five included on one flat price, then £30 per extra engineer a month — still well below the £25–£100 per user that rivals charge. Above 25 engineers, talk to us.
- No contracts
- Cancel anytime
- Your data exports the same day
Free
1 user
forever
Get started — job management, quoting and invoicing at no cost.
- Job diary & calendar
- Quoting & invoicing
- Basic CRM
- Scheduling
- Caps: 15 customers · 10 properties · 25 jobs · 10 invoices per month
Solo
1 user
per month (+VAT)
Everything in Free, plus your storefront, the heat-loss surveyor and AI tools.
- Everything in Free
- Public storefront (branded online presence)
- Room-by-room heat-loss surveyor
- 7 engineering calculators (gas rate, BS 6891 pipe sizing, combustion air, expansion vessel, DHW cylinder, chemical dosing, imperial↔metric)
- Ask Mate — AI assistant grounded in your own jobs, quotes & customers
- OCR snap-and-fill (diary, business card)
- AI social post drafting (review-first, never auto-posted)
- Growth engine — service reminders & review requests
- Caps: 150 customers · 100 properties · 300 jobs · 100 invoices per month
Standard + Gas Safe
5 engineers included, then £12 per extra / month
per month (+VAT)
Solo plus Gas Safe certs, card payments, accounting connectors and your own domain.
- Everything in Solo
- Gas Safe / CP12 certificates (CP12, CP14, CP17, Benchmark, Legionella ACOP L8, Part L dossiers)
- Card payments via Stripe Connect (money direct to your account)
- Open Banking pay-by-bank via GoCardless (coming soon)
- Push invoices & payments to Xero, QuickBooks & FreeAgent (+ Xero-format CSV export)
- MTD-ready — VAT return summary works with your accountant or accounting app
- 1 custom domain for your storefront
- Unlimited customers, jobs & invoices
- 5 engineers included, then £12 per extra engineer / month (talk to us above 25)
Coming soon
- Customer login portal (coming soon)
- Online booking (off by default) (coming soon)
Professional
5 engineers included, then £30 per extra / month
per month (+VAT)
Standard plus heat-pump & MCS design, BUS eligibility and recurring contracts.
- Everything in Standard
- Heat-pump & MCS system design (BS EN 12831 heat loss, radiator & buffer sizing)
- Indicative Boiler Upgrade Scheme (BUS) eligibility checker
- EPC lookup & auto-prefill from the government register
- Submission Assistant (BUS, MCS, Gas Safe & Building Control portals)
- Recurring service contracts
- 5 engineers included, then £30 per extra engineer / month (talk to us above 25)
- 5 storefronts, 3 custom domains
Coming soon
- More AI social channels (coming soon)
How We Compare
We’re not the cheapest at every size — at one or two engineers, per-seat tools can undercut us. Where we win decisively: five engineers on one flat price, a low per-engineer rate after that, and heat-pump design built in.
| Team size | PipeworkHQ | Tradify | Powered Now | Commusoft | Joblogic | Payaca |
|---|---|---|---|---|---|---|
| 1 engineer | £29–49 | ~£34 | ~£28–40 | ~£55 (4-seat min) | £45 | Not offered |
| 3 engineers | £49 flat (all 5 included) | ~£84 | ~£96 | £165+ | £135 | Not offered |
| 6 engineers | £61 (£49 + 1 × £12) | ~£168 | ~£192 | £330 | £270 | Not offered |
| Heat-pump installer | £129 (design included) | Not offered | Not offered | Not offered | Not offered | £999/mo + £1,500 setup |
Indicative competitor prices per month, excluding VAT, from publicly listed plans at the time of writing; check each provider for current pricing. “Not offered” means the product does not offer that scenario. PipeworkHQ prices exclude VAT.
Five engineers on one flat price
We charge per firm, not per user. Per-seat rivals (typically ~£23–£30 per user a month) get more expensive with every hire. Your core five are included on one flat price — at six engineers it’s £61 on Standard versus £168–£330 elsewhere. Beyond five, each extra engineer is just £12 (Standard) or £30 (Professional) a month, and above 25 we’ll tailor a managed plan.
Heat-pump design included
Heat-loss and system design is built into Professional at £129. The nearest heat-pump rival, Payaca, lists its Growth plan at £999 a month billed annually (£1,199 month-to-month) plus a £1,500 one-off onboarding fee; a £299/month first-year plan exists for newly incorporated MCS firms (payaca.com pricing, June 2026).
Compliance breadth + EU-resident AI
The full UK certificate suite plus two shipped AI tools — OCR snap-and-fill and review-first social drafting — running on an EU-resident, GDPR-governed gateway. That’s how Solo and Standard win on value, not lowest price.